Office Manager

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Description

DBVW Architects is accepting resumes for the position of Office Manager/Receptionist. The firm is seeking applicants with strong organizational skills and the ability to represent DBVW Architects in a professional and welcoming manner. The ideal candidate for this position is extremely organized, efficient and detail-oriented, and has previous experience in a professional, dynamic, office environment. A warm, outgoing personality and a “can-do” attitude are essential. The ability to interact with staff, consultants and clients at all levels with a high degree of professionalism is essential to this role. This person must also be skilled in the use of Microsoft Office suite. An understanding of the architecture, engineering and construction industry is a plus.

The Office Manager/Receptionist will work closely with the firm’s Principals, Marketing and Communications Manager, and Financial Manager on the following tasks:

 

Office Management / Receptionist Responsibilities:

  • Answering phones
  • Staffing reception desk
  • General building and parking lot management
  • Managing mail distribution
  • Stocking office supplies
  • Coordinating and maintaining office appearance, including keeping things tidy on a daily basis and coordinating with cleaning company and landscape maintenance
  • Coordinating internal and external lunch and event planning including happy hours, office meetings, staff outings and parties, and client events
  • Assist designers with samples library

 

Executive Assistant Responsibilities (working directly with the Principals):

  • Processing contracts with AIA software
  • Processing paperwork for Purchase Order Compliance on municipal contracts
  • Set up / schedule meetings, organize conference rooms
  • Maintain insurance certificates, registrations and licenses
  • Project information filing
  • Scanning and printing

 

Marketing and Communications Assistance (working with Marketing and Communications Manager):

  • Maintain the firm’s Master Project and Government Forms Database
  • Maintain Master Contact List in Outlook (or other software programs, as necessary)
  • Integrate master e-blast mailing list in MyEmma with the master contact list
  • Assist with production of proposals

How To Apply

DBVW Architects is an equal opportunity employer. We offer a competitive benefits package and salary commensurate with experience. If interested in joining our team, please send a cover letter along with your resume to: mwerenfels@dbvw.com

Our studio is a lively and collaborative environment where we share ideas, cultivate talent and incubate leaders. Over the years, our work and the ideas behind it have attracted a variety of bright minds, energetic designers and seasoned practitioners.

Staff

31

Registered Architects

11

LEED Accredited Professionals

9

Office Dogs

4 part-time

Picnics, potlucks and parties

Several!

DBVW is located in Providence, Rhode Island. We love it here and think you will too. Providence combines the accessibility and friendliness of a small town with the culture and sophistication of a big city. With a thriving arts community, vibrant and diverse neighborhoods, a renowned restaurant scene and so many things to do, Providence is the perfect place to live and work. Come check us out!